Class Link OUs

Add OUs for 9th, 6th, KK and PK by going to Group Import, under Google Apps select Import. Select Grade Level and then Next, find it in the list and check it. Then click Import...

Attendance Messenger

 The daily/weekly callouts for attendance need to be updated at the beginning of each year. 

To do this, log into the System Administrator account to avoid the messages showing a specific sender's name. 

Navigate to Attendance Messenger Scheduler

Expand Admin and then each one inside of Admin. 

Update the calendar to the current year. 

Name Changes

 

Infinite Campus- create new identity. Change UN. Update the email on the Demographics page for Classlink matching. 

Email- update user changing the last name and the email address. 

Audio Enhancement (teachers)- change name and email. It will not allow you to change the username. 

Verkada- name and email

TKES- name and email 

Centegix- name (it will not allow you to change the email)

Send this email to the user: 

I have updated your email and IC username to NEW USER NAME HERE. Please use that for logging into both applications. You will still receive emails sent to OLD USERNAME HERE@

I have also updated your name in TKES, Centegix, Verkada, and Audio Enhancement. However, for some reason Audio Enhancement does not allow me to edit the actual username. You will still need to use OLD USERNAME HERE when logging into the camera system. 

Please let me or your school tech know if you have any trouble with these applications. 

Andrew

Marking Gifted in IC

 There are two places where a student needs to be marked as Gifted to correctly report for Student Record. See the attached Gifted SR Info for the 4 fields that are reported and where they pull from. 

1. Find the student you need to add

2. Click Student Information in the Index

3. Select Gifted under Program Participation

From the Gifted tab, enter 

1. Start Date

2. Program Status (although this field is NOT reported for some reason) 

3. Gifted Eligibility 

4. Gifted Referral 

5. Any Comments needed (these are not reported)

6. Save

Next, go back to Student Information and choose Program Services. 

1. Choose New at the bottom

2. Select Gifted Service

3. Enter a Start Date

4. Enter a Gifted Served status (this reports the Gifted Served field)

5. Click Save

The other fields here are not reported. 

To end a kid's gifted status, just add end dates to BOTH tabs. 

Change OU Sync in Go Guardian

See email from GG support on June 10, 2025-- the video is most helpful.

When viewing your organization's https://manage.goguardian.com/integrations/ou-settings page, on my end I can confirm that Google Admin Console is currently your organization's OU Source. Though your organization may have chosen ClassLink as an integration source recently, this would not impact your organization's OU structure if Google Admin Console remains your organization's selection!

I recorded a video to help visualize my recommendations, but I can summarize through text below as well: https://www.loom.com/share/7f11d2bdb33e47f3a0866ebc9bc984dd?sid=a16cba55-986a-4812-9e13-2f20185d432d

If OU changes have been made recently and this is not reflecting in GoGuardian, I do recommend both capturing screenshots of your Policy structure and a full re-authorization in GoGuardian. With significant structural changes including OU renaming, this re-authorization may absolutely be necessary. Just to note with this as well, new sub-OU's are not automatically included in automatic Google Admin Console OU syncs. When new OU's are created, it is necessary to perform a manual sync and select new OU's to be included in these syncs.

The reason I recommend capturing these screenshots is because GoGuardian is not deeply connected to your OU structure in a way in which we can guarantee significant OU name changes or structural changes will not clear out your Policy structure and other OU related settings. GoGuardian may not be able to interpret an OU name change and swap out the previous OU with then new name - making it necessary to re-select OU's in some settings and re-assign policies.

This would mean capturing screenshots of the https://admin.goguardian.com/policy/assign/in-school page prior to performing an OU sync as a reference. 

And then both re-selecting your newly named OU's in the https://admin.goguardian.com/smart-alerts/triggers page for Triggers and the https://manage.goguardian.com/products/beacon page with Beacon deployments. 

To perform this re-authorization, I recommend accessing an incognito window and accessing manage.goguardian.com. In the upper right is a circular OU sync button. This can be selected and "sync org units with GAC" selected. The key is the import prompt in which you would make sure all newly named OU's are selected and then the sync performed.

Absolutely feel free to stay in touch and let me know the results or if you had additional questions!

Thank you, 

ClassLink Summer

Once school is out, go into Roster Server>>Imports>>Sync Schedule>> set the Roster Blackout dates to current date through the date you will make the new year active. 

Once the new year is active, turn this back off. 

Go and check Thresholds

In OneSync

Make sure the Year Rollover date is the date you will make the new year active. 

Go to the gear in the upper right and then click General Settings, 

SFES Phone Greeting

 RES Main-  *2910

RES Holiday- *2919

You will hear the existing message start playing. Press * to rerecord the message.

Once you hear a beep, you can start recording the message. 

When you are done with the message dial #.

1 to listen to message

2 to save the message. After you save the message, you can hang up. 

 * to record the message again

Please reply to this e-mail to respond.