Marking Gifted in IC

 There are two places where a student needs to be marked as Gifted to correctly report for Student Record. See the attached Gifted SR Info for the 4 fields that are reported and where they pull from. 

1. Find the student you need to add

2. Click Student Information in the Index

3. Select Gifted under Program Participation

From the Gifted tab, enter 

1. Start Date

2. Program Status (although this field is NOT reported for some reason) 

3. Gifted Eligibility 

4. Gifted Referral 

5. Any Comments needed (these are not reported)

6. Save

Next, go back to Student Information and choose Program Services. 

1. Choose New at the bottom

2. Select Gifted Service

3. Enter a Start Date

4. Enter a Gifted Served status (this reports the Gifted Served field)

5. Click Save

The other fields here are not reported. 

To end a kid's gifted status, just add end dates to BOTH tabs. 

Change OU Sync in Go Guardian

See email from GG support on June 10, 2025-- the video is most helpful.

When viewing your organization's https://manage.goguardian.com/integrations/ou-settings page, on my end I can confirm that Google Admin Console is currently your organization's OU Source. Though your organization may have chosen ClassLink as an integration source recently, this would not impact your organization's OU structure if Google Admin Console remains your organization's selection!

I recorded a video to help visualize my recommendations, but I can summarize through text below as well: https://www.loom.com/share/7f11d2bdb33e47f3a0866ebc9bc984dd?sid=a16cba55-986a-4812-9e13-2f20185d432d

If OU changes have been made recently and this is not reflecting in GoGuardian, I do recommend both capturing screenshots of your Policy structure and a full re-authorization in GoGuardian. With significant structural changes including OU renaming, this re-authorization may absolutely be necessary. Just to note with this as well, new sub-OU's are not automatically included in automatic Google Admin Console OU syncs. When new OU's are created, it is necessary to perform a manual sync and select new OU's to be included in these syncs.

The reason I recommend capturing these screenshots is because GoGuardian is not deeply connected to your OU structure in a way in which we can guarantee significant OU name changes or structural changes will not clear out your Policy structure and other OU related settings. GoGuardian may not be able to interpret an OU name change and swap out the previous OU with then new name - making it necessary to re-select OU's in some settings and re-assign policies.

This would mean capturing screenshots of the https://admin.goguardian.com/policy/assign/in-school page prior to performing an OU sync as a reference. 

And then both re-selecting your newly named OU's in the https://admin.goguardian.com/smart-alerts/triggers page for Triggers and the https://manage.goguardian.com/products/beacon page with Beacon deployments. 

To perform this re-authorization, I recommend accessing an incognito window and accessing manage.goguardian.com. In the upper right is a circular OU sync button. This can be selected and "sync org units with GAC" selected. The key is the import prompt in which you would make sure all newly named OU's are selected and then the sync performed.

Absolutely feel free to stay in touch and let me know the results or if you had additional questions!

Thank you, 

ClassLink Summer

Once school is out, go into Roster Server>>Imports>>Sync Schedule>> set the Roster Blackout dates to current date through the date you will make the new year active. 

Once the new year is active, turn this back off. 

Go and check Thresholds

In OneSync

Make sure the Year Rollover date is the date you will make the new year active. 

Go to the gear in the upper right and then click General Settings, 

SFES Phone Greeting

 RES Main-  *2910

RES Holiday- *2919

You will hear the existing message start playing. Press * to rerecord the message.

Once you hear a beep, you can start recording the message. 

When you are done with the message dial #.

1 to listen to message

2 to save the message. After you save the message, you can hang up. 

 * to record the message again

Please reply to this e-mail to respond.

Posting Elem CAMP Grades

You will do this in the Task Scheduler.

I have the task in your Task Scheduler named “ES Term Grades Posting”. There will be a few things that will need to be set each time you run it.

 

This part will need to have the correct (6,8,11,13) for midterm grades and then (5,7,10,12) for quarter grades and = 14 for the yearly average. Then below will need to be set for the correct term you are posting for.

and gt.taskid in (6,8,11,13) -- M1,M2,M3,M4 --(5,7,10,12)-Q1,Q2,Q3,Q4 -- = 14 --Yearly Average

 

 

For the term seq just set it to the term you are running for:

 

and t.seq = 3

 

Make sure the window is open and set it to run in the future. 

Here are the settings for Q2, M2

How to Key Consult in IC

 How to key consult courses in IC

Do not put the .9 in the course number

Add a sped teacher with consult as the role. You can also limit their gradebook access on the Staff History tab since this co-teacher does not necessarily need to see the entire class's information. 

For inclusion, choose consult

For delivery model, choose consult

Importing Photos into Mosaic/Lunchbox

You will need this link:  https://help.heartlandschoolsolutions.com/s/article/Mosaic-POS-Upload-Student-Photos 

Run the photo export from Plicgo using the 

CafeteriaIDisGTID

 custom format. This will pull with just the 10 digit ID as the name of the file for Lunchbox import. 

You will need to open Filezilla and use these credentials:

HOST: cpsftp.heartlandmosaic.com

PORT: 22

USERNAME: 1302250

PASSWORD: Hss30521

Drag the images into the Photos folder (this takes a while). When all are there, go into Mosaic and run the Express Student Photo Import. 

Destiny- Use a file with the 5 digit personID in it. Make sure the idlink.txt file is in there. Compress the file.

Log into Destiny 

Choose a School 

Admin>>Upload Patron Pictures

Choose the file and click Upload Patrons